Privacy Policy

Updated: December 2023

The New York Prevention Network is committed to protecting all privacy data. This Privacy Statement applies to the New York Prevention Network Resource Hub and governs the collection and usage of information online. By becoming a member of this site, you consent to the data practices described in this policy statement.

We collect personal information to improve our content. This privacy policy gives you information on how we collect and process your personal information through your use of this website, including any data you may provide through this website when you engage with the website or contact us for any other reason. 

Third-party links and services 

This website may provide access to third party services, including links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share information about you. We do not control these third-party services or websites and are not responsible for their privacy practices. We do not have access to the information that these third-party services collect. When you leave our website, we encourage you to read the privacy policy of these service providers and every website you visit. 

Collection of personal information 

The New York Prevention Network collects personally identifiable information. Personal information means any information about you which can be used to identify you. The personal information collected is dependent on how you choose to engage with this website. We also collect anonymized, non-identifying information to measure overall trends in user engagement with our website and services.

This information may include:

• Identity Information includes first name, last name, and username or similar identifier. 
• Technical Information includes your browser type and version, time zone setting and general location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. 
• Usage Information includes information about how you use our website and services. 
• Additional Volunteered Data includes any additional information you choose to volunteer about yourself through the on-site features, such as contact forms. This may include identity data and contact data – specifically your name, email, occupation, to name a few.

We collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal information but is not considered personal information data because this data cannot be used to directly or indirectly reveal your identity. 

Use and disclosures of your personal information 

Identity information, contact data, and additional volunteered data shared with the NYSPN will not be shared with third parties, except where that data has been aggregated, anonymized, and it is necessary to share this data to provide our services. We require third parties to respect the security of your personal data and to treat it in accordance with the law.

We reserve the right to disclose your personal information when required by law, to enforce compliance or to protect the property or safety of our rights or those of others. For example, we may disclose personal information to legal or regulatory authorities in the event that we suspect criminal activity, to detect and prevent fraud, or to comply with legal or regulatory requirements of governmental bodies, regulatory agencies or other self-regulatory organizations.

Legal basis for processing your personal information

There are a number of different legal bases on which personal information may be collected and used, including:

• Consent: where you have given clear consent to the processing of your personal information for a specific purpose;
• Explicit consent: where you have given explicit consent to the processing of special categories of your personal data  for a specific purpose; 
• Legitimate interests: where the use of your personal information is necessary for a legitimate interest (unless there is a good reason to protect your personal information which overrides that legitimate interest); and
• Vital interests: where the processing of your personal information is necessary in order to protect your vital interests or those of another person (e.g., where there is a threat to your life or the life of another person and processing cannot manifestly be based on another legal basis).

By providing us with personal information, you consent to its processing in accordance with this policy. Generally, we will obtain the necessary personal information directly from you, with your consent, subject to the exceptions provided by law. Note that you have the right, if you so choose, to refuse the collection, use and disclosure of your personal information.

Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. Any use of your personal information will only be done by an authorized person who is subject to a duty of confidentiality.

Data retention 

We will retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, and for the purposes of satisfying any legal or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation with respect to our relationship with you. 

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other  means, and the applicable legal, regulatory, or other requirements. 

In some circumstances, we will anonymize your personal information (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. 

Your rights

You have the right to know whether we hold personal information about you and to have access to that personal information. You also have the right to ask questions about how we have collected, used and retained your personal information and to whom it has been disclosed.

We will provide you with such information or make the corrections promptly where personal information is inaccurate and no later than 30 days from the date when we receive the written request. A reasonable fee may also be charged to process your request.

In some situations, it may not be possible for us to disclose all of the personal information we hold about you. Exceptions to the access requirements are limited and specific. The reasons for denying access are provided upon request.

These exceptions include information that is prohibitively costly to provide, information that contains details about other individuals, the existence of legal, security or business reasons that prevent the provision of the information and the fact that the information is protected by solicitor-client or litigation privilege.

If you would like to exercise any of your other rights or ask any questions, please contact Contact@NYViolencePrevention.com